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If you are under the impression that people aren’t reading your emails, your texts and listening to your conversations, I hate to be the one to break it to you, but they are.  When you are operating a business no matter how small you need to take the necessary steps to protect your work and anything that is sensitive to your business or competitive advantage.

I get it, it’s taxing to worry about operational security when you have so many more important things to do on a daily basis.  That’s the reality that all business owners face, there isn’t enough time in the day to get everything done that is on all of the lists.  As a byproduct of this reality, secure internal communication falls by the wayside and is often never thought of again until some breach or hack takes place making it an immediate priority.  “The squeaky wheel gets the grease” is a saying for a reason, and it applies to many things in business.

Email encryption is confusing and often a pain if not done right.  Key management and multiple devices require forward-thinking about access for certain computers and if travel is involved it can pose problems for onboarding large parts of your company, causing headaches that have unintended ripple effects.

PGP encryption allows you to create a private key and a public key for yourself. When you share your public key with someone, they can encrypt a message they wrote with your public key and send it to you.  This means the only person who can decrypt and read the message is the person who owns/controls the private key. This makes unsecured lines of communication secure and provides safe communication channels no matter the situation.

For most owners and companies it’s easy to see why you need to use secure communications for so many things, but to obtain that is a far-reaching goal that seemingly is not very attainable. Lucky for us there is a free opensource solution called Mailvelope that allows PGP encryption add-on to almost all major email hosts/providers. Mailvelope handles all the difficult and annoying parts of email encryption, by having key servers that allow you to access people’s known public keys so that you can easily send comms while on a system that might not have everyone’s keys thus preventing you from sending encrypted communications when in a bind or mobile.

Mailvelope is so simple and free that any company that isn’t using encrypted email should switch to this standard today.  Don’t wait until there is a fire that needs putting out. Make the switch and save the grief for those TPS reports.

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